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Administrative Assistant

Transport Fortuna

This is a Full-time position in Laval, QC posted September 27, 2018.

Job Summary

A transportation company is looking for a self-motivated administrative professional who thrives on working in a busy team environment to provide a variety of administrative support services and clerical tasks.

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Using your strong attention to detail and problem-solving skills, you will perform duties for our business unit by ensuring reports are processed accurately and on time, and reports are generated weekly.

You must be bilingual and extremely competent with strong attention to detail and excellent communication skills. You have extensive knowledge in all aspects varied administrative functions/responsibilities, standard operating procedures, administration and records management.

To be successful in the role, you possess excellent computer skills, able to multi-task and have the ability to consistently prioritize a heavy workload.

Responsibilities and Duties

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Processing routing expenses and checking bills for important information
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Handle requests and queries from senior managers
  • Performing other projects as assigned

Join a great team that is innovative, highly successful and committed to helping you realize your full potential!

Notes

The position is based out in Laval.

Please note that candidates selected for further assessment will be contacted via email to book interviews. Please ensure that you resume includes a valid email address. Please clearly state in your cover letter and resume how your previous work experience is related to the qualifications and requirements for this position. Your resume should include dates (including month and year) associated with all education and work experience.

What we offer:

  • Job Type: Full-time
  • Professional learning and development
  • Competitive Salary $30,000.00 – $35,000/year depending on your experience

YOUR VALID E-MAIL ADDRESS AND THE JOB TITLE MUST BE INCLUDED WITH YOUR APPLICATION

Position Qualifications

  • Previous experience within the transportation/logistics industry
  • Excellent knowledge of English and French, written and spoken
  • Excellent computer skills and knowledge of Microsoft Office
  • Knowledge of a DispatchMate is an asset
  • Excellent phone communication skills and interpersonal skills
  • Ability to establish and maintain effective working relationships with othersAbility to work effectively, efficiently, and courteously with other staff
  • Must be able to work in a fast-paced environment and meet deadlines
  • Ability to prioritize and organize work effectively with the multi-tasking ability
  • Ability to listen and provide effective and timely feedback

Skills Required

  • Education level: Professional
  • Work experience (years): 0-2 years

Package

Salary: N/D

How to Apply